Ayodhya Booking Message Template - Dates, Guests, Room Type (Copy & Send)

Ayodhya Booking Message Template: Dates, Guests, Room Type (Copy & Send)

Booking Sri Janaki Mahal Trust is done via WhatsApp at +91 7082114160. A clear, complete first message dramatically improves your chances of a quick confirmation and avoids multiple back-and-forth exchanges. This guide provides ready-to-use templates for every common booking scenario — copy, fill in your details, and send.

Why the First Message Matters

The trust handles dozens to hundreds of booking enquiries daily, especially during festival season. A first message that includes all necessary information — dates, guest count, room preference, arrival time, and any special requests — allows staff to respond with a direct confirmation or availability check rather than asking multiple follow-up questions.

A complete first message:

• Gets you a faster response
• Establishes a clear record in the WhatsApp thread
• Reduces the chance of errors in your booking (wrong dates, wrong room type)
• Serves as your booking reference when you arrive

The WhatsApp thread = your booking record. Screenshot the staff's confirmation message and save it. This is your booking confirmation.

Template 1: Standard Booking (Most Common)

Use this for a straightforward 2-4 person family or couple booking.

Namaste,

I would like to book accommodation at Sri Janaki Mahal Trust.

Name: [Your full name]
Phone: [Your mobile number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: [X adults, X children (ages if under 12)]
Room preference: [AC / Non-AC] + [double / triple / family / 4-bed]

Are meals included? 
Please confirm availability and total amount.

Thank you.

What to fill in:

• Name: Primary guest name for the booking record
• Phone: Your number (same as WhatsApp is fine)
• Dates: Use DD/MM/YYYY format to avoid ambiguity
• Room preference: If you are flexible, say "AC or Non-AC, please suggest what is available"

Template 2: Group or Yatri Mandal Booking

For pilgrimage groups, temple societies (mandals), or larger parties.

Namaste,

Our yatri mandal wants to book Sri Janaki Mahal Trust for a group pilgrimage.

Group coordinator name: [Name]
Contact: [Phone number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Total guests: [X adults, X children]
Rooms needed: [Approximate — e.g., "4-5 rooms" or "5 triple rooms"]
Room type: [AC / Non-AC / mix]

We would need meals for the full group (included).
Is bulk/group booking possible for these dates?

Please confirm availability and total group rate.

Note for groups: Groups of 10+ should contact at least 4-6 weeks ahead for regular season and 3-4 months ahead for festival season. The trust has limited room capacity and large groups require coordinated allocation.

Template 3: Festival Season Booking (Ram Navami, Diwali, Makar Sankranti)

Festivals are peak demand periods. This template conveys urgency and flexibility.

Namaste,

I want to book for [Festival Name, e.g., Ram Navami / Diwali / Makar Sankranti].

Name: [Your name]
Phone: [Your number]
Festival dates: I plan to attend on [specific date(s)]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: [X adults, X children]
Room: [Any available AC room / Non-AC also acceptable]

I understand this is peak season. 
Please let me know if there is availability and advise booking process.
If the dates are full, I am flexible by [1-2 days before/after] — please suggest alternatives.

Festival booking note: For Ram Navami (April) and Diwali (October-November), bookings may open and fill 3-6 months in advance. If you receive a "fully booked" response, ask specifically about nearby dates.

Template 4: Early Check-In Request

For overnight train arrivals or early morning arrivals.

Namaste,

I want to book Sri Janaki Mahal Trust with an early check-in request.

Name: [Your name]
Phone: [Your number]
Check-in: [DD/MM/YYYY] — arriving early from overnight train
Arrival time at Ayodhya Junction: approximately [X:XX AM]
Expected arrival at trust: approximately [X:XX AM]
Check-out: [DD/MM/YYYY]
Guests: [X adults]
Room: [AC / Non-AC preference]

Request: Can we get early check-in at approximately [time]?
If room is not ready, can we store luggage and use washroom on arrival?

Please confirm.

Template 5: Late Check-Out Request

For evening or late-night train/flight departures.

Namaste,

I am booking with a late check-out request.

Name: [Your name]
Phone: [Your number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY] — but our return train departs at [time] PM
Preferred check-out time: [e.g., 3:00 PM / 5:00 PM]
Guests: [X adults]
Room: [AC / Non-AC]

Is late check-out until [time] possible?
Is there any additional charge?

Please confirm.

Template 6: Wheelchair / Accessibility Booking

For guests with mobility limitations or disability.

Namaste,

I want to book Sri Janaki Mahal Trust. One of our guests requires accessibility accommodation.

Name: [Your name]
Phone: [Your number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: [X adults]

Accessibility requirement: [e.g., "One guest is a wheelchair user / uses a walking stick / cannot climb stairs"]

We need:
- Ground floor room
- Step-free or minimal-step access from entrance to room
- Attached bathroom

Please confirm ground floor room availability and describe access route for our guest.

Template 7: Solo Female Traveller Booking

Namaste,

I am a solo female pilgrim planning an Ayodhya visit.

Name: [Your name]
Phone: [Your number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: 1 adult (solo female)
Room preference: Single or double room

Are single rooms available? If not, are there rooms shared with other female guests?
Is there a women-only section of the accommodation?

Please confirm availability and total amount including meals.

Template 8: Infant / Toddler Family Booking

Namaste,

We are a family travelling with a small child and want to book Sri Janaki Mahal Trust.

Name: [Your name]
Phone: [Your number]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: [X adults, 1 child aged X months/years]

Room: Family room preferred
We need: [e.g., "Space for baby cot / ground floor room for safety"]

Is there any adjustment for infants in meal charges?
Please confirm availability.

Template 9: International Visitor Booking

Namaste,

I am an international visitor from [country] planning an Ayodhya pilgrimage.

Name: [Your name]
Phone: [Your number with country code, e.g., +44...]
Check-in: [DD/MM/YYYY]
Check-out: [DD/MM/YYYY]
Guests: [X adults]
Room: [AC / Non-AC]
ID: I hold [Indian OCI card / Indian passport / [country] passport]

Payment: I can pay via [SWIFT bank transfer / UPI / cash on arrival]
Please advise preferred payment method for international visitors.

Please confirm availability and total cost including meals.

Template 10: Re-Confirmation Before Arrival

Send this 2 days before your check-in date to re-confirm.

Namaste,

This is [Your name]. I have an existing booking with you.

Booking details:
- Check-in: [DD/MM/YYYY]
- Check-out: [DD/MM/YYYY]
- Guests: [X adults]
- Room type: [as confirmed]

I am writing to re-confirm the booking. We are arriving from [city] at approximately [time].

[Add any special note: "We have an early check-in request as discussed / We have a wheelchair guest / We are arriving by overnight train"]

Looking forward to the visit. Please confirm booking is in place.

After Sending: What to Do

Expect a Response Within

Regular season: Most enquiries get a response within 6-12 hours during business hours (8:00 AM to 9:00 PM IST).

Festival season: Response times can extend to 24-48 hours during peak booking periods when the trust is receiving very high volumes of enquiries.

If no response after 24 hours: Send a follow-up — "Namaste, following up on my booking enquiry above. Please let me know if you have received this." If still no response after 48 hours, try calling +91 7082114160 directly.

Verify Before Paying

When the trust confirms availability and gives you a total amount:

1. Verify the contact number you are communicating with is +91 7082114160
2. Verify the beneficiary name for any payment is "Sri Janaki Mahal Trust" — not any personal name
3. Get confirmation in writing in the same WhatsApp thread before transferring any advance payment
4. Screenshot the confirmation — this is your booking proof

What Good Confirmation Looks Like

A proper booking confirmation from the trust will include:

• Your check-in and check-out dates
• Number of guests
• Room type allocated
• Total amount (including meals if applicable)
• Payment instructions (if advance payment needed)

If any of these are missing, ask the staff to clarify before paying.

Common Booking Mistakes to Avoid

Sending incomplete first messages: "Do you have a room for this weekend?" — this requires the trust to ask many follow-up questions. Use the templates above to provide all details upfront.

Not saving the confirmation: A verbal WhatsApp message response saying "yes we have room" is not a complete booking. Get written confirmation with dates, room type, and amount.

Using unverified numbers: The only official number is +91 7082114160. Do not book with any other number claiming to be Sri Janaki Mahal Trust.

Paying to personal accounts: Payment should always be to the "Sri Janaki Mahal Trust" account, not to any personal name. Ask for the official trust bank/UPI details.

Not reconfirming before arrival: During peak season especially, a reconfirmation 2 days before arrival prevents miscommunication.

Frequently Asked Questions

What is the earliest I should send a booking message?

Answer: For regular season, 2-3 weeks ahead is usually sufficient. For festival season (Ram Navami, Diwali), 3-4 months ahead. For a standard non-festival weekend, 1 week ahead is often fine.

Can I book for the same day?

Answer: Same-day booking is possible if rooms are available — contact the trust directly. During festival season, same-day availability is essentially zero.

What if I need to change my booking dates after confirming?

Answer: Message the trust in the same WhatsApp thread: "I need to change my check-in date from [original] to [new date]. Is this possible?" Date changes depend on availability. Handle as early as possible.

Is there a booking form or website to use instead of WhatsApp?

Answer: Sri Janaki Mahal Trust's primary booking channel is WhatsApp at +91 7082114160. Email (srijanakimahaltrustofficial@gmail.com) is an alternative. There is no automated online booking system — all bookings are confirmed by trust staff directly.

Summary

Send a complete, detailed first message using the templates above. The more information you provide upfront — dates, guest count, room preference, arrival time, special requests — the faster and more accurately the trust can confirm your booking. Always verify the contact number, get written confirmation, and screenshot the response before paying.

Send your booking message to: +91 7082114160 | Official booking guide